The recent past has witnessed an increase in cyber attacks than ever before, which has resulted in losses of billions of dollars across the world. Although it affects nearly every business, law firms are more vulnerable. They are becoming prime targets due to the high level of confidentiality required in handling massive volumes of data.
What does a database security breach mean to your law firm? The implications of attacks targeting law firms could be worse than in other sectors. Apart from it damaging your reputation, you might incur huge fines, especially with the implementation of GDPR, the new European Union data regulation policy.
Therefore, enhancing security should be the top priority of any law firm. Here is a roundup of the top five steps you can take to ensure your law firm remains safe.
Training All Employees in the Firm
According to research, most database security breaches that law firms face come from hackers who use social engineering techniques to manipulate users into helping them gain access to the system. Some of the tricks that they use include tricking users to inadvertently share account credentials, send sensitive data to hackers and download files which are infected with malware.
Training your employees and making them aware of the latest tricks that hackers use will play a crucial role in preventing future attacks. This will allow them to be on the lookout and identify attackers in advance.
You can also harness Google’s anti-phishing algorithms for detecting dangerous emails. The users will be warned when hackers send such emails, enabling them to stay vigilant always. This is why ensuring that all staff members of your firms are well informed about phishing and the threats to look for is essential.
Use Two-Factor Authentication
Two-factor authentication adds an extra barrier that prevents easy access to services such as cloud storage, email or database systems. It means that even if hackers get a hold of your firm’s passwords, they won’t gain access to the database. Instead, a verification process is required such as entering a code sent to a smartphone through Google’s two-step authentication system or SMS message.
On the other hand, lack of this authentication system in place means that your database security can easily be breached once the hacker has the passwords.
Encrypt Your Disks
How secure is your data? With the massive amounts of data in the firm, it is important to ensure that clients’ information is adequately protected through full-disk encryption. This ensures that all the entry points that allow data access is locked down, preventing access by unauthorized persons.
The good thing is that encrypting disks is pretty simple, whether you are using Windows or Mac computers. Data encryption makes the content unreadable by hackers, and users need to enter a password in order to decrypt the data. Without data encryption, cybercriminals can easily access data in the disks, make changes or even delete some files without necessarily having the passwords.
Furthermore, computers and laptops are vulnerable and can be even stolen anytime. This is why it is wise always to keep your data encrypted to conquer the uncertainties.
Regularly Updating Your Software
Software updates are quite helpful in keeping your devices secured. When the software manufacturer releases an update, the software comes with improvements that can fix bugs and enhance performance in different aspects, security being one of them.
So, installing the latest updates is vital whether it’s an operating system update or any other software. Although installing some upgrades could be time-consuming, their importance cannot be underestimated.
Always ensure that you are using the latest version of the software for enhanced security.
Use of a Strong Password Generator
The strength of the passwords you use in your firm matters a lot. This is because hackers are smart and they can easily crack weak passwords, such as those with short characters. Certain passwords can also be obtained through a strategy of trial-and-error guessing, also known as a brute-force attack.
But, using a password manager can help you in generating random strong passwords which cannot easily be remembered. Furthermore, considering that you might need a different password to secure various credential information, using a password manager is highly recommended. They generate a unique and strong password that cannot be cracked easily.
Changing passwords regularly is also recommended especially when there are changes in the workforce. This will ensure that former employees don’t gain unauthorized access into the system once they are no longer a part of your law firm.
As a law firm, it is essential that you safeguard clients’ data. The implications of failing to address cybersecurity threats could wreak devastating impacts on your bottom line.
If you follow all these above steps, you can be sure to make your database security better—thus keeping critical business and client data protected always.
Additionally, you should only seek the services of reputable service providers and vendors with strong security features, run regular backups alongside keeping offline copies, ensure that the physical security of your office is strong and implement measures that will ensure that you don’t get locked out of the system.
The post Five Ways to Improve Your Law Firm’s Database Security appeared first on Law Technology Today.
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